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Individuals who wish to apply for a Police Certificate other than for the above mentioned reasons are asked to contact the Consular section in regards to the correct application procedure.

Your application will be forwarded to Japan and it will take approximately two months for processing. This document certifies whether the applicant has any criminal convictions in Japan and is written in Japanese, English, French, German and Spanish.

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In some cases submission of an apostille may be required by the requesting organisation in place of a fully legalized certificate, as facilitated by the Hague Convention of 5 October Abolishing the Requirement of Legalisation for Foreign Public Documents Hague Apostille Convention. Please confirm with the organisation requesting a Police Certificate whether you will require this in advance and be sure to inform us of this requirement when you apply.

Disclosure of Criminal Convictions

It will take approximately two months for processing. We will contact you when it is ready for collection.


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  • Apostille for Criminal Record.

We strongly advise applicants to collect the certificate in person from the Consular Section of the Embassy of Japan in the UK, as it contains private and confidential information. You must bring your valid passport once again for identification purposes.

Or, if you wish to receive the certificate by post, please provide a pre-paid Special Delivery Envelop and Postal Return Request Form upon application. However, the disclosure must cover the entire period of time you were living in the UK. Please be aware that when obtaining an electronic FBI identification record you can forward on the email from the FBI to the Council at: applications educationcouncil.

Hong Kong police authorities require a letter of confirmation from the Education Council that a police certificate is required for the purposes of registration in New Zealand. You will need to submit your application for registration to the Education Council before we can issue you with this letter.

3 Simple Steps

You should make your own enquiries about obtaining a police certificate either from the police in that country or nearest embassy as appropriate. If you are unable to provide a police certificate, the Education Council will accept a statutory declaration as a last resort and only for countries where a police clearance certificate is unobtainable.

The statutory declaration must be recent, and must detail and provide evidence of your attempts to obtain a police certificate. It needs to state that you have not been convicted or found guilty of any offences against the law of that country or have not been charged with any offence against the law in that country. It must be signed by a solicitor, Justice of the Peace or notary public.